Create a Program in REKNOWN

Purpose#

Create a program that organizes student and volunteer access, events, check-in eligibility, grade behavior, profile fields, and optional permanent groups.

Who Can Do It#

Only an organization admin can create a program. Editors can update programs where they have Editor access, but they cannot create new programs.

Prerequisites#

• Be logged in as an organization admin.
• Select the correct organization.
• Have an active 14-day trial or paid subscription.
• Decide on a unique program name.
• Decide whether the program needs a grade range, automatic grade-based membership, or permanent groups.

Steps#

1. Select Programs in the workspace sidebar. A new organization may open Create your first program automatically.
2. Select Create program.
3. Enter a unique name in Program name.
4. Optionally enter a Description and Color.
5. Choose Min grade and Max grade, or leave No minimum and No maximum for an unrestricted grade scope.
6. Select Automatically add/remove students by grade range if REKNOWN should manage program assignments from student grades.
7. Select Enable permanent groups for this program if the program will use reusable student and leader groups.
8. Under Built-in fields used by this program, clear any student fields the program does not use. The fields are selected by default for a new program.
9. Select Create program.

Fields and Options#

• Program name: Required. It must contain at least one non-space character and must be unique within the organization.
• Description: Optional explanatory text shown with the program.
• Color: Optional program color value. The current form accepts text and suggests a hexadecimal value such as #fed7aa; it does not provide a color picker or enforce a specific color format.
• Min grade: Optional lower boundary. Choices are K through 12.
• Max grade: Optional upper boundary. Choices are K through 12.
• Automatically add/remove students by grade range: Enables grade-based program assignment changes. Use this only with a deliberate grade range.
• Enable permanent groups for this program: Makes the program's Groups management area available after the program is saved.
• Built-in fields used by this program: Controls whether Gender, Phone number, Email, School, Notes, and Photo are used on student forms for this program.

What Happens Afterward#

• REKNOWN closes the create drawer, reloads organization data, and displays Program saved.
• The new program appears in Programs with its grade scope and either its group count, Auto, or Manual transition status.
• The program becomes available for student, volunteer, event, and access assignments.
• If permanent groups are enabled, open the program with View / Edit to create groups.
• Once the first program exists, the organization is no longer held on the first-program setup page.

Troubleshooting and Important Notes#

• If A program with that name already exists appears, choose a different name. Program names must be unique within the organization.
• If Minimum grade must be less than or equal to maximum grade appears, change Min grade or Max grade so the minimum is not above the maximum.
• If Create program is missing, confirm that you are an organization admin in the correct organization.
• If Create program cannot be submitted, confirm that Program name is complete and that the organization's trial or paid subscription is active.
• No minimum and No maximum produce an Any grade scope in the program list.
• Enabling permanent groups does not create a group automatically. Create each group from the saved program's Groups area.
• The built-in-field selection affects which fields are applicable on student forms. Review the defaults before creating the program.