Generate a weekly series with one event on each selected weekday inside a date range.
Permissions#
- Organization admins can generate recurring events for any active program.
- Editors can generate them only for active programs they edit.
- Volunteers cannot create recurring events.
Prerequisites#
- Your organization must have an active 14-day trial or paid subscription.
- At least one active program must be available to you.
- An organization admin must set the organization Timezone in Organization Settings.
- Decide the first and last calendar dates that should be searched for the chosen weekday.
Generate the Series#
- Open Schedule.
- Select Create event.
- Select Recurring so that it is active.
- Enter the Event name and choose a Program.
- Choose the Weekday.
- Optionally enter Location.
- Enter Starts on and Ends on.
- Enter Start time and End time.
- Optionally enter Description.
- Select Generate events.
Fields and Options#
| Field | Details |
|---|---|
| Event name | Required; cannot be blank; 200 characters maximum. Every generated occurrence uses this name. |
| Program | Required; must be an active program you can edit. Every occurrence belongs to it. |
| Weekday | Required; choose Sunday through Saturday. |
| Location | Optional; 200 characters maximum; copied to every occurrence. |
| Starts on | Required; beginning of the inclusive date range. It does not have to be the selected weekday. |
| Ends on | Required; end of the inclusive date range. It defaults to Starts on, cannot be earlier, and the range must include the selected weekday. |
| Start time | Required; interpreted in the organization's timezone. |
| End time | Required; must be later than Start time. |
| Description | Optional; 4,000 characters maximum; copied to every occurrence. |
Recurrence and Timezone Behavior#
- REKNOWN creates one occurrence for every selected Weekday from Starts on through Ends on, including matching boundary dates.
- The series is weekly only. There are no daily, monthly, interval, or never-ending options in this form.
- Each occurrence uses the entered local Start time and End time in the organization's timezone. Each date is converted separately, so the intended local clock time is retained across daylight-saving offset changes.
- Recurring occurrences must start and end on the same generated date because End time must be later than Start time. This form does not generate overnight recurring events.
- The full series is generated immediately. It does not add future dates beyond Ends on later.
Outcome#
REKNOWN reports the number of recurring events created. Each occurrence appears separately on Schedule with a recurring marker and is linked to the same series.
After creation, management actions apply to one occurrence at a time. Editing, cancelling, or restoring an occurrence does not update the other dates in the series.
Troubleshooting and Notes#
- If Generate events is unavailable, confirm that an active program and organization timezone are configured.
- If the date range is rejected, make Ends on the same as or later than Starts on and ensure the range contains the chosen Weekday.
- If the time is rejected, choose an End time later than Start time.
- Past dates are not separately blocked by the recurring-event API; verify the range before generating because the UI has no whole-series undo action.